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The True Value of Volume Licensing for Organizations

Business trends

Typically, the most important thing about a software product for individual users is how well it can perform tasks. An organization, however, must take into account other aspects of the vendor’s offer for the software, which may not relate to the software capabilities themselves. The reason is simple: organizations must contemplate how effective the software usage is for multiple users across the whole organization—a consideration that often goes beyond pure software functionality.

Let’s look at what a volume offer for a software product usually contains, and what is important when considering an organization-wide deployment.

Multiple single licenses or volume offer?

Many vendors provide special volume offers of their software for organizations. Usually, they are available starting from a certain number of licenses or users, and are made available upon request. Larger organizations usually do not hesitate, but smaller companies may think that purchasing several single licenses in a web-shop or from a reseller will be easier than requesting a volume offer. But is that really the case, or are there benefits from choosing volume licensing? Let’s take a look at the advantages below.

It is not only about the price

With a volume licensing offer, vendors provide more than discounts on quantity. Volume offers usually include components that specifically address corporate usage of a software product, which are not available with single-user, individual licenses from a web-shop.

Support for various types of IT infrastructure

A volume offer usually indicates the availability of various types of licenses to accommodate different infrastructure requirements and even a wide range of use cases. For ABBYY FineReader PDF 15, for example, in addition to regular Per Seat type there are Remote User licenses and Concurrent licenses available. Remote User licenses support the possibility to use FineReader in virtual environments (virtual desktops, etc.) in addition to Per Seat licenses for usage on traditional computers. Concurrent licenses allow for the fact that different users in an organization may have a need to use the software from time to time, and enable one license to be shared among several users instead of purchasing dedicated licenses for everybody.

Remote User licenses support the possibility to use FineReader in virtual environments (virtual desktops, etc.) in addition to Per Seat licenses for usage on traditional computers. Concurrent licenses allow for the fact that different users in an organization may have a need to use the software from time to time, and enable one license to be shared among several users instead of purchasing dedicated licenses for every user.

Usage scenarios

As a part of a volume offer, special types of licenses can be offered for specific software usage scenarios. For FineReader PDF 15, the main software use case is an information worker managing a mix of PDFs, scans and paper documents to incorporate them into digital workflows. In addition, extended CLI- (command line interface) and RPA-enabled licenses are offered to enable use cases of simple integration of the software functions with another desktop system (e.g. a DMS) or for running the software by a bot, correspondingly.

Industry specifics

A volume offer can include special conditions for customers in certain industries. Common practice is to provide those for non-profit, government, and educational organizations. ABBYY offers very special conditions for schools and universities for FineReader PDF 15 via Campus licenses, which provide an unprecedented price per license ratio for licenses purchased for organization-owned devices, and a special option for student-owned computers too.

Deployment options and software management

Software sold with a volume licensing offer usually has additional components and capabilities that enable its effective deployment for multiple users and centralized license management for multiple licenses and software installations.

FineReader PDF 15 volume licensing includes support for various deployment methods, including automated approaches, setting up the software options using Group Policy Objects (GPO), and the License Manager tool for activating, assigning, removing and otherwise managing software licenses for multiple users and workstations.

Software-related services

Volume licensing usually includes Software Maintenance and Upgrade Assurance options, which allow an organization to always keep its software up-to-date and get access to technical support services.

Also, volume licensing programs usually apply a flexible, personalized approach, meaning more benefits or better conditions can become available as your organization changes. With the FineReader PDF 15 Volume licensing program, an organization gets a cumulative discount. The discount range is determined by the total number of FineReader PDF 15 licenses it has, not just on the current order amount.

Volume licensing provides essential flexibility for organizations

Not all the benefits specified above are available if you purchase single licenses in a vendor’s web-shop, no matter how many you buy. There is more to gain than an increased discount by entering into a volume licensing program. Even if you are looking for a few licenses, the per license savings made with an entry-level volume discount may not seem significant, yet think of the added value those additional options and possibilities provide. Consider how much money and effort it can save for your organization on ongoing IT and operational expenses, including further software upgrades, better optimization of the processes and more effective usage of the software.

Learn more about FineReader PDF 15 volume licensing

Download our “FineReader PDF 15: Licensing Overview” brochure to learn more about the license types offered with Corporate Plus Volume licensing program and choose the one most suitable for your organization.

Contact our sales team to discuss your requirements and get a personalized volume offer for your organization. Volume offers for FineReader PDF 15 are available for organizations of any size, starting from only 5 licenses.

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